What to look for in your outsourced data entry team


When it’s time for your company to outsource data entry services, what initial steps should you take? How do you find the right team that can process your valuable data? These are just some of the questions that Open Access BPO, a call center outsourcing solution provider, will explain in this article.

For most companies, managing data is a crucial step to avoid the loss of useful information coming from their clients, customers, or own employees. The task requires accuracy and keen attention to details. As the scale of data in a company grows, so does the demand to look for effective ways in entering and organizing the data. Hence, most businesses outsource data entry services.

Because the need for quality data entry services is constant, especially for growing companies, many outsourcing firms see this as an opportunity to start providing data services. Finding the right outsourcing firm for your business can therefore be overwhelming.

Here are some pointers that you can use in hiring data entry team members:


•   Cost

Never assume that a provider with expensive packages can offer better data services. Instead, choose a company that won’t make you spend so much that it affects your company’s stability. Set a budget and pick a provider that can give you good results within those financial limits.

Also, it might help if you will send a few small projects to different companies first before spending on a big and expensive project. This will help you weigh your options better without putting your business at risk of losing a huge amount of money.



•   Accuracy

Among all things, you need a company that puts premium on precision and accuracy. Since a lot of companies will promise many good things about the quality of their work, you need to assess their data entry processes and guidelines to confirm their claim.

Some factors such as work schedule, facilities, and language of data being entered may affect the level of accuracy, so you need to consider them as well. Most importantly, you should pay attention to the recruitment and training schemes of the company since you need to know who will actually enter the data for your company.


•   Speed

Many companies face the need for timely data processing. Hence, include in your assessment how the outsourcing provider can guarantee a fast turnaround time. Does the number of agents match the scale of your needs? Do they have a good track record of successful data entry projects? Explore the possible hindrances, such as staffing schedule and time zone difference. Also, ask your provider about its policy when they are not able to meet agreed deadlines.


•   Security


Your offshore partner must also ensure that all data will be handled with safety. Ask about the security measures the firm applies to make sure your data remains protected. From raw data handling to processed data submission, your company’s data must be treated with utmost care. Safety nets such as non-disclosure agreement, data security systems, and back-up measures must also be present. Lastly, your future outsourced data entry team must also have enough training and orientation on privacy and confidentiality.

There are a lot of outsourcing companies with quality assurance methods that can offer you a range of data services. As a client, it is your right to take your time in assessing whether a company suits your needs. You also need to foresee how your working relationship with your offshore partner will be. This will ensure that your data entry project will become a successful one.

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Alistair Roque

Alistair Roque

Alistair Roque works as a content writer and blogger for Open Access BPO, a Makati-based outsourcing firm. At present, he spends most of his time writing about modern marketing tools encompassing all forms of media including mobile, e-mail, social media, and other digital platforms. He also gives tips on branding strategies, search engine optimization (SEO), and content marketing. To learn more about the digital marketing and back office solutions you may visit or You may also want to follow me on Gplus

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